This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued.  The Government reserves the right to award an order without discussions if the Contracting Officer determines that the initial offer is providing the Best Value and discussions are not necessary.

Solicitation Number 75F40125Q00028 is issued as a Request for Quotation (RFQ) using FAR Part 13 procedures.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-02, Dated 01/03/2025.

The associated NAICS code is 333914 and the small business size standard is 1000 employees.

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Statement of Work (SOW):

1.0 Description of Work

1.1       Background Information:

The U.S. Food and Drug Administration’s Los Angeles District Office and Pacific Southwest Food and Feed Laboratory, herein referred to as FDA Irvine, is an FDA owned facility located in Irvine, CA. Replacement of end-of-life, obsolete vacuum pump system. The existing system is nearly 23 years old, does not have replacement parts available on the market for repair, and represents a single-point failure risk to the facility's vacuum system.  Therefore, this critical system requires replacement.

1.2 Purpose and Scope of Work

The purpose is to provide a new vacuum system replacement and installation at FDA Irvine.

Tasks: The following tasks will need to be provided but are not limit to: Demo and removal of existing Laboratory Vacuum System, Provide and install Laboratory Vacuum System to Match Existing Technology. (Current Model: Dekker VMX0152MA2-00-DS, Minimum Salient Characteristics: Laboratory Vacuum System Model AES-VMX0153MA2-45-DS. Piping into and out are in good condition without any visible issues, size varies from 2” to 3”. Two single stage 10 HP liquid ring vacuum pump skids. Capacity each vacuum pump (2 pumps) 23.3 SCFM @ 25”HGVAC. The existing voltage going to the vacuum pump is 460V, at a minimum upgrade the disconnect due to its age)

1. Coordinate and Schedule delivery, logistics, preparation of site, and installation of Laboratory Vacuum System
2. Provide energy, water and emissions (if any) cost savings
3. Furnish and install BMS Controls
4. Update Engineering and O&M Documentation
5. Startup and Testing

1.3 Period of Performance:   tbd 

Provide a schedule with timelines to include ordering of all parts, shipping timeframe, preparation of site, and install, and inspection.

The work shall proceed promptly upon execution of the resultant contract and only after the issuance of the Notice to Proceed (NTP) by the Government for the activities indicated.

The actual performance of the work and delivery of the required documents shall be in accordance with the approved project schedule and shall be completed within 222 calendar days of the NTP unless otherwise agreed upon by the Project Officer (PO) and Contracting Officer (CO).

1.4 Place of Performance

U.S Food and Drug Administration Los Angeles District Office, Pacific Southwest Food and Feed Laboratory., Address: 19701 Fairchild Basement level, Room B301, Irvine, CA 92612.

2.0       Specific Requirements:

The Contractor shall perform all services described in this Scope of Services in accordance with applicable requirements and provisions set forth in this Statement of Work. The Contractor will be responsible for relocating any electrical, mechanical, or structural building system components necessary to perform this work. If so, this will be noted in this Scope of Work and such work may only be performed after approval from FDA. The Contractor shall provide all necessary supervision, labor, material, insurance, training, and equipment to:

1. Contractor shall provide any necessary survey, study, or technical expert services to understand the existing conditions of the vacuum system at FDA Irvine. Contractor shall provide new equipment with matching capacity, or better. The necessary constraints shall include, but not limited to, vacuum pump HP and tank capacity. Contractor shall provide equipment cutsheet submittals to FDA for review and approval before procurement of material. Contractor shall ensure N+1 redundancy integrated into new system for resi