01/24/2025- The purpose of this amendment A0005 is to add CLIN 0006, a quantity of ten (10) Projectors for the Breakout Room. CLIN 0006 is optional and will not be counted toward the Technical Evaluation. See attachment-Revised 01_24_2025_ FY25_SAMPLE EXCEL + Conference+Pricing+Template_Blankv2.

NOTE:  Projector should be suitable for room size for optimized audience viewing.

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01/22/2025- The purpose of this amendment A0004 is to provide the attach Questions and Answers for RFQ #45310025Q0011- EXCEL Conference.
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01/16/2025- The purpose of this amendment A0003 is to provide the deadline for questions, Friday, January 17, 2025, 2pm EST.
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01/15/2025- The purpose of this amendment A0002 are as follows: Extend the quote due date from January 15, 2025, 10 a.m. to February 5, 2025, 10 a.m., Washington, DC Local Time; and add “Locations” Detroit, Chicago, and Minneapolis for the 2025 EXCEL Training Conference. SEE ATTACHMENT SF30_Amendment_45310025Q0011_A0002_RFQ EXCEL Conference_JDAIISigned

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12/31/2024- The purpose of this amendment A0001 are as follows: Attach Questions and Answers for RFQ #45310025Q0011- EXCEL Conference;  Revision of Sample of Lodging Nights (2025 & 2026); and Added language to the CLIN 0005 - Audio/Visual  (A/V)  Requirements (Rental) , A/V for Breakout Rooms , " The contractor must provide the following equipment: microphones (1 wireless and 1 wired in each breakout room), projector screen...." SEE ATTACHMENT SF30_Amendment_45310025Q0011_A0001_RFQ EXCEL Conference_JDAIISigned
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Statement of Work (SOW)

EXamining Conflicts in Employment Laws (EXCEL) Training Conference FY 2025 & FY 2026

The U.S. Equal Employment Opportunity Commission (EEOC), Revolving Fund Division, EEOC Training Institute (hereinafter referred to as the Institute) has a requirement for a contractor to provide a full-service training facility to include lodging, meeting and exhibitor space, food and beverage service, audio/visual equipment, limited audio/visual support services and business center support to conduct the annual EXamining Conflicts in Employment Laws (EXCEL) Training Conference (hereinafter referred to as the conference). This annual conference provides training to federal agencies and private employers on the laws enforced by the EEOC. The Institute anticipates a minimum of 600 registrants with a maximum of 1,000 registrants, plus an additional 100 attendees consisting of other staff, presenters, and exhibitors who provide support for the conference.

The EXCEL Training Conference will be held for four (4) days. The preferred schedule is Pre- Conference registration will be held on Sunday and the Pre-Conference sessions on Monday. Full conference registration will be held on Sunday and Monday. Pre-Conference sessions will be held on Monday (Day 1) from 8:00AM – 5:00PM. The full conference will be held from Tuesday (Day 2) at 8:00AM, ending on Thursday (Day 4) at 5:00PM. The plenary sessions will be held on the mornings of Tuesday (Day 2), Wednesday (Day 3), and Thursday (Day 4).

Breakout sessions will be held on the mornings of Tuesday (Day 2), Wednesday (Day 3), and Thursday (Day 4) after the plenary sessions until 5:00PM. Food and beverage service is required for continental breakfast and for a light lunch for three (3) days, Tuesday (Day 2), Wednesday (Day 3), and Thursday (Day 4). The Institute also requires morning and afternoon breaks each day (Tuesday-Thursday), and a conference reception on one day during the conference (the exact date and time will be determined later by the Institute). The Institute may offer six (6) pre- conference and post-conference workshops for up to 300 people outside of the Tuesday - Thursday conference.

REQUIRMENTS FOR LOCATION AND DATES

The contract must be able to provide a facility for the entire scope of the contract. The EEOC will only accept quotations for following dates and locations.

The preferred dates and locations for the EXCEL Training Conference in each fiscal year 2025 & 2026 as follows:

The preferred dates and locations for the 2025 EXCEL Training Conference are:

Location:

• Atlanta, Georgia
• Detroit, Michigan
• Chicago, Illinois
• Minneapolis, Minnesota

Dates:

• July 1