This notice is a combined synopsis/solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-NIAID-25-2243922 and the solicitation is issued as a Request for Quotes (RFQ).

This acquisition will be awarded in accordance with FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-07, 09/30/2024.

The North American Industry Classification System (NAICS) code for this procurement is 811210, Other Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $34 million. The requirement is being competed full and open competition, un-restricted and without a small business set-aside.

The National Institute of Allergy and Infectious Diseases (NIAID) has a requirement for laundry services, period of performance 2/1/2025 – 1/31/2026.

The services requested shall be quoted with consideration to including all labor, management, supervision, materials, equipment, and transportation necessary to provide commercial laundry services as a firm fixed price.  Commercial services shall include bio-safety laboratory levels 1 and 2. The general description of laundry requested includes, Animal unit, and shop personnel clothing and other items utilized at the National Institutes of Health (NIH), National Institutes of Allergy and Infectious Diseases (NIAID) located at the NIH, NIAID Rocky Mountain Laboratories (RML) 903 South 4th Street, Hamilton, Montana.

1. The Contractor shall: Provide commercial laundering services that utilize controlled and monitored chemical dispensing systems.  Washing equipment shall be of the programmable type to allow for commercial formulas to be set according to type of garment and fabric being laundered.  Formulas and chemical injection systems shall be checked and calibrated monthly, with records kept showing accuracy of each system.  All laundering services shall be in accordance with standard industry practices, to include washing and pressing of laboratory coats, uniform tops and bottoms, and washing of coveralls, sweatshirts, dust mops, laundry bags, and hand and bath towels etc. 

2. All dirty laundry items are normally autoclaved in laundry bags at building 13 and are stored there prior to pick-up.  Each laundry bag is tagged with the name and/or building from which they came from.  After laundry services are completed, all laundered items are to be returned to their designated area in sealed bundles and tagged with the name and/or building for which they are designated for, except laboratory coats and uniforms which shall be pressed and returned on hangers.  Laundered items shall be delivered at the following three designated areas:  Building 13, building 25, building 28, and building HD2.  The contractor shall be liable for the return of the number and kind of articles furnished for laundering. 

Note: Because of the on-going building renovations at Rocky Mountain Laboratories, building locations for pick-up and delivery of laundered items are subject to change. The contractor shall be notified in advance prior to any changes.

3. The contractor shall also provide various colors and sizes of Nitrile rubber matting rugs for all entry  areas of the following buildings on the Rocky Mountain Laboratories campus: 1, 3, 5, 6, A, 12, 13, 13B, 22, 28, 29, 30, 31, and 32.  Rugs shall not be vinyl rubber matting.  Rugs shall be changed on a bi-weekly basis.  Colors shall be approved by the Government Project Officer.

4. The contractor shall be liable for the return of the number and kind of articles furnished for laundering.  Upon completion of each commercial laundering, the contractor shall provide a listing of all items laundered and the quantities of each item to Shipping/Receiving, building 29.

5. Pick-up of soiled items and delivery of clean items shall be provided once per week (Friday to Friday) during normal working hours (deliveries scheduled on a Federal holiday should be made on the adjoining workday).  Normal hours of operation for RML are 8:00 a.m. to 4:00 p.m., Monday through Friday. RML is secure and a gated Government campus. Contractor must dedicate one person for deliveries as the delivery driver is required to give fingerprints, submit to and pass a background check, and obtain a s