This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in Federal Acquisition Regulation (FAR) Part 13 using Simplified Acquisition Procedures (SAP). This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation WILL be posted to SAM at https://sam.gov.

THE RFQ number is SPMYM125Q0055. This solicitation documents and incorporates provisions and clauses in effect though FAC 2024-02 and the DFARS Change notice 01/22/2024. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at this website: https://www.acquisition.gov/.

The Defense Logistics Agency (DLA) Maritime Norfolk at Norfolk Naval Shipyard (NNSY), VA requests responses from qualified sources capable of providing dry ice quotes that are identified in the attached Statement of Work (SOW). This solicitation is set-aside for a small business.

Subclin 101-Commercial Grade Dry Ice, 3mm (1/8”) High-Density Rice, sold per pound.

Subclin 102-Commercial Grade Dry Ice, 1/2” Pellet Carbon Dioxide Dry Ice, sold per pound.

Subclin 103-CONTAINER RENTAL

Subclin 104-EMERGENCY FEE

Important Information:

Required Deliver Date (RDD):  TBD

NAICS 325120.

PSC 6830.

Shipping term shall be FOB Destination; therefore, quote SHALL include shipping cost.  

System for Award Management (SAM). Quoting vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://sam.gov/.

Evaluation Factors and Required Documents:

An award will be made based on lower price technically acceptable. All quotes will be evaluated for both technical acceptability and price reasonableness.

Technical Acceptability: Each quote must clearly indicate the capability of the vender to meet all specifications and requirements in the SOW.

1. Vendors must provide a detailed (unpriced) capabilities statement for review and acceptance by the Technical POC. The technical capability portion of the quote should include (if applicable):
   1. Lead time for each item
   2. Specifications if quoting a “like item”
   3. Complete list of supplies per the SOW

Price Reasonableness: Each quote must breakdown pricing. This shall be a separate document form the technical capability.  

1. Vendors shall provide one of the following upon request from the Government to determine price fair and reasonableness.
   1. Two (2) invoices for the same or similar parts sold to customers within the last five years
   2. Published price list or catalog
   3. Contract numbers for the same or similar items sold to Government agencies

Quote Format:

To be considered for this opportunity, all quotes shall be:

1.  Submitted in either Microsoft Word, Excel spreadsheet, or Adobe PDF.
2. Quote must include price(s), point of contact (name and phone number), business size, CAGE Code, and payment terms
3. Shipping Terms: FOB Destination
4. Quotes shall be valid for a minimum of sixty (60) calendar days

Quote Submission and Questions:

Submission: Responses to this solicitation are due by 3:00 pm EST on 10 March 2025. Email quotes to sheree.mcdonnell@dla.mil.

Questions:  Vendors may submit questions regarding clarification of solicitation requirements to Sheree McDonnell by e-mail at sheree.mcdonnell@dla.mil by 10 March 2025 at 3.00 pm EST. Any questions received after this date may not be answered.

Provisions and Clauses:

The following FAR/DFARS provisions and clauses are applicable to this solicitation:

(For full text references, go to https://www.acquisition.gov)

52.202-1          Definitions                     

52.204-7          System for Award Management 

52.204-13         System for Award Management Maintenance                   

52.204-16   &n