TO RECEIVE UP TO DATE INFORMATION ON THIS REQUIREMENT, INCLUDING ANSWERS TO VENDOR QUESTIONS, MODIFICATIONS TO THE REQUIREMENT OR EXTENSIONS TO THE OFFER DUE DATE, USE THE FOLLOW THIS REQUIREMENT FEATURE TO ENSURE SYSTEM NOTIFICATIONS.

Modification 2: Extension of due date to 1/21/25.

Modification 1: This requirement is open for a base year, and two (2) one-year options. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpar 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. See updated RFQ and Pricing documents.       

Solicitation RFQ-25-PHX-009 and this notice is issued as a Request for Quotation (RFQ).  This is a combined synopsis/solicitation for commercial service.  Submit written offers only, oral offers will not be accepted. All firms or individuals responding must be registered with the System for Award Management (SAM).

This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-01 dated November 12, 2024.  This requirement is unrestricted under North American Industrial Classification Standard (NAICS) code: 721110; Small Business Size Standard: $32.5 million; however, a tiered evaluation preference will be used to first evaluate quotes from Indian Economic Enterprise (IEE). If no awards can be made to an IEE, then all other offers will be considered. Interested parties must quote on all line items.  Partial quotes will not be accepted.  Only one (1) firm fixed price contract award will be made as result of this combined synopsis/solicitation.

Definition(s):      INDIAN ECONOMIC ENTERPRISE (IEE) - Any business activity owned by one or more Indians, Federally Recognized Indian Tribes, or Alaska Native Corporations provided that:

• The combined Indian, Federally Recognized Indian Tribe or Alaska Native Corporation ownership of the enterprise constitutes not less than 51%;
• The Indian, Federal Recognized Indian Tribes, or Alaska Native Corporations must, together, receive at least 51% of the earnings from the contract; and
• The management and daily business operations must be controlled by one or more individuals who are Indians.

STATEMENT OF WORK

REQUIREMENTS:  Indian Health Service (IHS) – Phoenix Area Office (PAO), 40 North Central Ave., Phoenix, Arizona 85004-4424 has a requirement for lodging, parking, and meeting space in the Phoenix, Arizona metropolitan area for a meeting being held April 22-24, 2025.  Proposed hotel location must be within walking distance of local amenities and public transportation.

The contractor must be able to provide all requirements specified for conference needs contained in the attached Statement of Work. Rooms provided for lodging shall be private rooms with adequate toilet facilities.  Audio/visual support for equipment setup will be required.  The hotel must provide lodging rates within the Government per diem rate or lower for the area.  Wireless internet access will need to be available for all conference attendees.  IHS – PAO Acquisition Management reserves the right to conduct an on-site inspection of offered facilities.    

Each conference attendee will be responsible for calling the hotel and making their own reservations and securing the reservation on their own credit card. The hotel should provide a cutoff date by which the reservations must be made to avoid paying for rooms not reserved for the conference dates.  Contractor shall release rooms at a date and time most advantageous to the Government.  Contractor shall clearly state on what date the rooms will be released from the reservation block.  To be eligible for award under this solicitation, the hotel facility shall be listed with its current status on the System for Award Management (www.sam.gov), be FEMA approved, be compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C 2201 et. seq) and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at (www.usfa.fema.gov/hotel/search.cfm). Offers proposing facilities that are not listed will be rejected as technically unacceptable. In addition, the offeror’s facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12010 et. seq.).  Hotel must be able to accommodate any special requirements associated with the aforementioned acts.                &nbs