All Interested Parties:

The Bureau of Prisons, Federal Correctional Institution – Waseca, Minnesota, is soliciting quotations under Request for Quote # 15B41525Q00000003 for FY25 3rd Quarter Subsistence items. This acquisition is set aside for small businesses. This cover letter is intended to provide general information regarding the submission of your quote.

All potential offerors are advised that this solicitation requires offerors to be registered in the System for Award Management (SAM). Please include your SAM.gov Unique Entity ID with your offer.

Evaluation Procedures:  Quotations will be evaluated in accordance with the criteria set forth in this solicitation.  Quoters are advised that an award may be made without discussions; therefore, the initial quote should provide the government with sufficient information to recommend an award without discussions and should reflect the quoter’s ability to perform at a reasonable price. 

Evaluation and Award Methodology:  This acquisition will be procured in accordance with FAR Part 12 – Acquisition of Commercial Items and Part 13 – Simplified Acquisition Procedures. The Government intends to evaluate offers and award a contract without discussions with offerors.  Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. The Government intends to evaluate quotes and award a contract to the Contractor whose quote represents the best value to the Government based on price, technical acceptance, and past performance.  The Government reserves the right to require the quoter to submit additional information as necessary to support a pre-award determination of responsibility.

PLEASE FILL IN THE ATTACHED EXCEL SHEET AND REMIT IN THAT FORMAT, ANY OTHER FORMAT WILL NOT BE ACCEPTED.

Please do not submit quotes to any location other than the email listed - sborchert@bop.gov

Offerors are responsible for ensuring their quote has been received by the date and time set in order to be considered for award. Please submit quotations no later than March 10th @ 10:00 AM Central Standard Time.

Delivery is to be completed within thirty (30) days of order. Items not delivered within the required time frame may be subject to cancelation and any/all shipping and restocking fees will be the responsibility of the vendor.

Should you have any questions, please contact me via e-mail at sborchert@bop.gov

Sincerely,

Stephanie Borchert

Contract Specialist