This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulations (FAR) Subpart 12.6 as supplemented with additional information included in this notice.   This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.  The solicitation number is 15B21525Q00000015 and this solicitation is issued as a Request For Quote (RFQ).

Solicitation is for Third Quarter Subsistence, FY 2025 (Kosher, Meat, Frozen, and Dry).  For a list, description and total quantities of all items refer to attached Standard Form 1449.

Solicitation is a 100% small business set aside.  Any quotes from large businesses will not be considered.  The NAICS for this requirement is 311991.

Terms of delivery are F.O.B. destination to:  USP Canaan, 3057 Eric J. Williams Memorial Drive Waymart, PA 18472

Items will be awarded individually.  More than one item may be awarded to one contractor.     

Evaluation Factors are price, past performance, lead time and technical.  Venders who submit a quote concurs that delivery dates will be met, unless otherwise noted.  Vendors should not quote on items which cannot be delivered for any reason.  The Government reserves the right upon award to make a formal single award or multiple awards based on best value. The Government will award to the responsible offeror(s) whose offer, conforming to the solicitation, is considered to be the most advantageous to the Government.

Past performance:  A record of poor performance due to failure to deliver items within the expected delivery time period, requests to remove an item from a signed purchase order on previous awards, requests to disregard or cancel a signed purchase order, or poor quality may result in a poor performance rating.  USP Canaan will award quoted items to vendors that have a high past performance record IAW FAR 13.106-2(4) (ii) regardless of the quotes with the lowest price.  Quotes from vendors without poor past performance represent the best value when compared to any lower priced quote(s).

DELIVERY REQUIREMENTS:

• Appointments MUST be made timely to ensure we have adequate spacing for the delivery. If you do not have a confirmed delivery appointment with Art Bronson or Ian Gelinger, your delivery may not be accepted. Delivery Contact Information is as followed: Art Bronson (abronson@bop.gov) or Ian Gelinger (igelinger@bop.gov). Email is the preferred contact method however vendors may call their office at 570-488-8038. Vendors (not Shipping Companies) must coordinate delivery appointments with the receiving Food Service warehouse staff.
• Hours for delivery are 6:30 AM – 1:00 PM (trucks must be at the institution no later than 1:00 pm to ensure proper time for unloading), Mon-Fri, first come first serve.  No deliveries on weekends or federal holidays.
• All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff.
• Any item out of date, will not be accepted.
• All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.
• All canned goods must be delivered above 34 degrees F and not frozen.
• All frozen foods must be delivered at 0 degrees F or below.   “Frozen product after being received is subject to further inspection upon thawing to verify sizes/weights are within the Purchase Order and or BOP National Specifications”.
• Some items may require thawing and cooking to determine specifications compliance and product wholesomeness.
• Any product that indicates prior thawing will be refused.
• All certified religious diet items must be marked with USA Kosher Symbols on individual packages or the item will be refused. All Halal items must have the appropriate Halal symbol as well.
• All items must strictly be in compliance with listed USP Canaan specifications.  Food Service Contractors have the responsibility of understanding these specifications. Items that fail to meet specifications will be refused.
• All items will be closely inspected.
• Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.
• Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within one (1) week of noncompliance notification.
• If the product is not picked up within one (1) week, it will be disposed of by warehouse staff.
• Unless otherwise stated with