AMENDMENT 0001 - Answers to Vendor Questions posted 30 January 2025 in the Attachments Section

COMBINED SYNOPSIS/SOLICITATION:

This combined synopsis/solicitation for blanket purchase agreements (BPA) for flooring services is prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number is FA8136-25-Q-0003 and is issued as a Request For Proposal (RFP) in accordance with the requirements of Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, using the procedures of FAR Part 13, Simplified Acquisition Procedures, and FAR Part 37, Service Contracting. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-01 dated November 12, 2019. The FAC and FAR are available at https://www.acquisition.gov/FAR.

Carpet II is a two-tiered mandatory-use program. Tier 1 refers to carpet manufacturers and Tier II is used to refer to carpet installers.

Tier I Carpet Contracts were awarded through full and open competition to seven carpet manufacturer vendors that meet the established technical requirements and evaluation criteria. These contracts lock in not-to-exceed (NTE) pricing for carpet, terms and conditions, and reporting requirements.

Tier II Carpet Contracts requires local base contracting offices to compete the requirement among small business installers, dealers, and contractors who shall purchase and install carpet from one of the awarded Tier I contractors. All terms and conditions, including the NTE pricing established in the Tier I Contracts, shall be incorporated into all subsequent Tier II contracts.  See attached Air Force Carpet II Ordering Guide for additional details.  This guide will be incorporated into all BPAs issued by Tinker AFB. 

Tinker AFB intends to award approximately three to five Tier II local BPAs to maximize competition. Tinker AFB has numerous requirements for flooring to be fulfilled on a consistent basis. Period of Performance is a five-year ordering period from date of award.

This combined synopsis/solicitation is a 100% Small Business set-aside. The North American Industry Classification System (NAICS) code 238330, Flooring Contractors with a size standard of $19M. 

Responsible offerors shall provide pricing for the following line items.  Note that each line item has multiple sub-line items listed.  See Vendor Pricing Sheet for additional details.  Line Item structure is required per the Carpet II Ordering Guide.

Line Item 0001: Flooring Cost

Line Item 0002: Adhesive Cost

Line Item 0003: Installer Cost (including shipping)

There are no site visit requirements for this solicitation however, site visits for individual BPA calls are required.  All vendors submitting proposals must have access to the seven manufacturers listed in the Performance Work Statement and Carpet II Ordering Guide.  These manufacturers are mandatory for carpet requirements only.

This acquisition currently has no Defense Priorities and Allocations System (DPAS) ratings. The award is subject to the Service Contract Labor Standards statute. The Offeror is required to have a current and active Contractor registration in the System for Award Management (SAM) website, https://sam.gov.

Questions shall be submitted to 2LT Hailie Reyes no later than 22 January 2024 via email at hailie.reyes@us.af.mil. Proposals shall be submitted electronically to 2LT Reyes by or before 7 February 2025 at 2:00 PM CST.  It is the Offeror’s responsibility to ensure all proposal documents are received prior to the close date and time. 

INSTRUCTIONS TO OFFERORS

General Instructions: This section provides general guidance for preparing proposals. Throughout this section, the term “Offeror” means the prime contractor submitting the proposal. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. Proposal will be reviewed for responsiveness prior to being technically evaluation. An Offeror who submits an incomplete package may be considered non-responsive and will be notified immediately with the reason. The proposal shall be compliant with the requirements as stated in the Request for Proposal (RFP). A proposal that is sufficiently documented to support price and technical re