Page 3 of 3 THIS REQUEST FOR INFORMATION IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. This is a Request for Information (RFI)/Sources Sought Notice (SS), this is not a Request for Quotes (RFQ) or Request for Proposals (RFP). No formal solicitation document exists at this present time. This is not a solicitation announcement. The purpose of this Sources Sought notice NAICS 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PSC R604 support- administrative: mailing/distribution NAIC size standard of $40M for the Martinsburg VAMC. Responses to this Sources Sought notice will be utilized by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought notice, a solicitation announcement may or may not be published in SEWP, SAM, or GSA ebuy. REQUESTED INFORMATION If you are interested and capable, and can provide the required service, please provide the requested information for questions 1-9 as indicated below: Responses to this Sources Sought notice shall also include: company name, address, point of contact, if applicable contract number, info listed in 1-9 place of manufacturer, and Sam Uei number: Is mail meter solution open market or GSA pricing? Provide vendor s business size status and representations for NAIC 532490 and PSC code R604? Does vendor have capability, product, and interest for mail meter rental SOW below? Yes/No Is vendor authorized by USPS to lease meter? y/n Is the vendor s mail meter solution FEDramp approved? Y/n Is the vendor s mail meter solution VA TRM approved? y/n Is the vendor s mail meter solution VA SAAS approved? y/n Provide specification sheet, model number, manufacturer name, FEDramp, VA TRM, VA SAAS, USPS lessor authorization, product brochure of mail meter that meets requirement below. SOW GENERAL INFORMATION The digital mail metering system provided for use at Martinsburg VAMC must process at least 160 letters per minute (LPM), handle mail up to 8 inch thick, with a 70 lb. dynamic weight scale which measures mail and determines, sets and prints the appropriate postage. The meter must have a scanner and labeler for certified mail. Leased services shall include all mail processing equipment, web-based browser software, scalable cloud-based software solution for data hosting (with web-portal access), mailroom processing accessories, handheld scanners all supported by maintenance and support services to keep all systems fully operational. Leased services shall also include services of destination delivery of new equipment, install, configuration, user training, repair, maintenance, complete functionality testing, XXX days quantity of operating supplies, maintain software upgrades and patches for the life of the contract, monthly reports to COR, under manufacturer warranty for the life of the contract, and removal of equipment at the end the contract. Martinsburg VAMC will lease only new, unused, non-remanufactured mail system equipment and accessories. The facility will not accept any used equipment, replacement parts, associated accessories, or supplies. The Mail System shall include password protected security features to prevent unauthorized use. The software application connecting all the Mailing Systems for reporting purposes must be FIPS compliant and support active directory sign on authentication. Existing equipment shall be forwards and backwards compatible with new equipment introduced into the mail center. Postage meters must have the ability to stamp and postmark mailings, charging postage costs to the meter balance. Meters should be able to provide exact shipping costs, deducted from the meter and have the ability to utilize postage discount rates assigned by the USPS. Postage meters shall be compatible will all major shippers and have the ability to work with, and process mail formats associated to USPS Domestic Mail Manual (DMM) products, services and shipping partner rules and regulations. Software shall have the ability to electronically capture, store and make accessible mail management data for VA use. Data captured and stored shall be identifiable and referenced by Serial Number of each individual piece of equipment generating such data. Data shall include United States and International volumes (No. Pieces) and expenditures for USPS letters/flats/packages in all mail classes; and commercially provided expedited services in all shipping classes. Upon contract termination, Media (i.e. hard drives, flash drives, memory devices) must be removed from the equipment, secured and managed with return authorization approved by the COR. 4.1. Postage Meter and System Requirements. Mail systems shall accurately scan, weigh, rate, meter, and account for all outbound mail and parcels. All equipment supplied shall have postage meters with remote capability which permit postage replenishment, usage and b