This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation is being issued as a Request for Proposals (RFP); solicitation number is W911QY‐25‐R‐HVAC-MAINT. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-03, effective 17 January 2025.

The U.S. Department of the Army, Army Contracting Command - Aberdeen Proving Ground (ACC - APG), Natick Division, in support of the U.S. Army Combat Capabilities Development Command - Soldier Center (DEVCOM-SC) Garrison, has a requirement for a non-personal services contract to provide heating, ventilation, and air conditioning (HVAC) services for the U.S. Army Natick Soldier Systems Center (NSSC) located in Natick, MA 01760. 

DESCRIPTION OF REQUIREMENT:

The Contractor shall perform to the standards specified in the Performance Work Statement (PWS). The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in the PWS. The Contractor shall perform Preventive Maintenance Orders (PMOs), Demand Maintenance Orders (DMOs), and Operation Work Orders on all real property listed in the equipment appendix.

The Contractor shall ensure all work accomplished in the performance of the PWS meets all applicable Federal, State, and Local Laws, Regulations, and Directives to include, but not limited to, the publications in Section 7, Related Documents. The Contractor shall adhere to established American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRE) standards and manufactures instructions during the installation of equipment.

The Contractor shall compile historical data, prepare required reports, attend monthly status meetings, and submit all information as specified by the Deliverables presented in the contract.  The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of the contract.

The Contractor shall determine the best and most cost-effective ways to fulfill HVAC maintenance and service and their component needs, emphasizing innovation and commercial best practices that will meet long term reliability in hopes to meet the life cycle expectations of equipment.

See PWS Annex A (Overarching Base Operations) and PWS Annex H (Facility Maintenance) for full description of required services.

1.    Additional terms and conditions are contained in PWS Annex A, PWS Annex H, the Contract Data Requirements Lists (CDRLs), and clauses incorporated by reference or by full text below.
2.    The intention of the Government is to award a Firm-Fixed-Price (FFP) contract as a result of this solicitation with one (1) twelve (12) month base period with four (4) twelve-month option periods. The total performance of the contract will not exceed 60 months.
3.    All timely offers will be considered, and submission shall be in accordance with Submission Instructions contained herein. Evaluation factors are Technical Capability, Price, and Past Performance. Government intends to make award to the Offeror whose proposal represents the Best Value to the Government.

This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The associated North American Industrial Classification System (NAICS) code for this acquisition is 238220 – Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of $19,000,000.00. The Awardee must have the applicable NAICS code in its System for Award Management (SAM) assertions. The applicable PSC is 4120 – Air Conditioning Equipment. 

The Army’s Office for Small Business Programs concurs with the SDVOSB Set-Aside determination. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-07. FAR Clauses 52.212-1 through 52.212-5, and DFARS 52.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (see www.acquisition.gov) apply to this procurement. FAR Clause 52.219-6 applies to this solicitation and any resulting award.

Contractors must be registered in the System for Award Management (SAM) (https://www.sam.gov/) to be eligible for award. Instructions for registration are available at the website.

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