This is a COMBINED SYNOPSIS/SOLICITATION for commercial products prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ) competed IAW FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Commercial Products. Quotes failing to meet all the terms and conditions of this solicitation; to include buy terms, line-item descriptions, and attachments, may not be evaluated for award. One (1) firm-fixed price (FFP) contract will be awarded resulting from this solicitation. Any reference to the term “BID” in this solicitation is used synonymously with the word “QUOTE”. Please see FAR 13.004-Legal effect of quotations. Clauses and provisions included in FAR 52.212-1, 52.212-2, 52.212-3, 52.212-4, and 52.212-5 are incorporated by reference unless additionally clarified in this RFQ via addendums. This solicitation is issued under Federal Acquisition Circular (FAC) 2025-03, effective as of 17 January 2025 and Defense FAR Supplement (DFARS) Change Notice 20250117.

The Puerto Rico National Guard Purchasing and Contracting Office intends to utilize this Request for Quote (RFQ) to obtain offers for the purchase of the following:

MEETING VENUE, LODGING AND FOOD SERVICES FOR MULTIPLE PRARNG CHILD AND YOUTH EVENTS

Original Set Aside: 100% Small Business Set-Aside (FAR 19.5)

Product Service Code: V231 Transportation/Travel/Relocation- Travel/Lodging/Recruitment: Lodging, Hotel/Motel

NAICS Code: 721110 - Hotels (except Casino Hotels) and Motels

Place of Delivery/Performance: TBD

Delivery Date/Period of Performance: 21-23 February 2025, 7-9 March 2025, 16-18 May 2025, and 22-24 August 2025

The Government intends to select only one offeror.

Note: The contractor shall include in their response applicable taxes, fees, and rates.

All quoters must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov. Please review all sought requirements thoroughly as incomplete offers will not be considered for evaluation. All quoters must list Unique Entity Identifier (UEI) number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a UEI number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make a quoter ineligible for award. Vendor must also be registered in Wide Area Workflow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://piee.eb.mil/ to complete your free of charge registration.  All Quoters must be a certified Small Business of the solicited socio-economic group (if specified) in SAM at time of submitting quotes and at time of award or quoter will be ineligible for award.

The procuring office DOES NOT and will NOT respond questions pertaining to SAM Registration and business classification (small vs. large), or procedures for becoming a Small Business or any of the applicable socio-economic classifications. Quoters are responsible for meeting the requirements for the set-aside at the time of submission of QUOTES and AWARD.

No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.  The Government will not pay for costs incurred in the preparation of quotes.

INSTRUCTIONS TO QUOTERS:

The period of acceptance for quotes shall be no less than 30 calendar days from closing date of the solicitation.

1. Send quotes via email including the solicitation notice in the SUBJECT line.
2. Quoters shall provide pricing for all line items (CLINs).
3. Quoters shall complete and submit Attachment 1 - W912LR25QA009_QuotingTable.xlsx
4. Provide vendor quote (1 page) in PDF.
5. Include vendor information such as name, point of contact, CAGE, UEID and address.

BASIS OF AWARD/ EVALUATION STANDARD

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: Price

The Government may reject any quote that is evaluated to be unrealistic in terms of requirements, contract terms and conditions, or an unrealistically high or low price when co