***Disclaimer:   This request for information is for market research purposes only.  This is not a solicitation. Information received from this notice will not be disclosed outside the government.

NOTICE of SOURCES SOUGHT

The pupose of this sources sought is to gain knowlodge who in the area can provide comprehensive on-site ergonomic consultation, including program development, training and education, workstation evaluations and other job hazard analysis for approximately 2,500 employees.

DFAS, Contract Services Directorate is seeking sources and capability statements for CLEVELAND OHIO.  All qualified and experienced including HUBZone small businesses sources are encouraged to respond to the Notice.

SCOPE OF WORK: The requested service is to promote employee health by reducing the workplace exposure to ergonomic risk factors; therefore, reducing work-related injuries. Ergonomic consultation services are to assess and improve the design of workspaces, tools, and work processes to enhance employee comfort, safety, and productivity.  The contractor shall provide all labor, tools, materials supervision, and other items necessary to perform all services identified herein.

PLACE OF PERFORMANCE: Individual initial ergonomic evaluations, onboarding, group training, and follow up evaluations shall be conducted at the following site location: The Defense Finance and Accounting Service (DFAS-CL), J Celebrezze Federal Building (AJC FOB), 1240 East 9th St, Cleveland, Oh 44199 and the DFAS Bratenahl, 555 E> 88th Street, Bratenahl, OH 44108 building.

PERIOD OF PERFORMANCE:  This contract will have a period of performance consisting of a one-year base period with four additional one-year option periods.

GENERAL REQUIREMENTS:

1 On-Site Individual Evaluations, On-boarding, and Group Training:   The Contractor will perform on-site ergonomic and safety assessments, including workstation evaluations, employee observations, workstation modifications, and follow-up evaluations. These services will be provided on average one 8-hour day per week, totaling approximately 400 hours per year. The specific day for on-site visits is flexible. Additionally, employee onboarding and group training will be delivered, totaling an estimated 16 hours per year. The Contractor will also provide off-site administrative support, estimated at 208 hours per year to complete reports, training development, assessment review and statistical data compilation. In total, the projected annual hours for Ergonomic Consultation and General Occupational Safety and Health Services amount to approximately 624 hours.  DFAS reserves the right to increase or decrease the number of estimated hours based upon mission requirements.  

2 Coordination and Approval:  The Contracting Officer Representative (COR) will serve as the main point of contract in collaboration with the DFAS Safety and Occupational Health Manager, who will act as the technical advisor. All work conducted under this contract shall be scheduled and approved by the COR. Employee referrals for preventive ergonomic assessments can be initiated either by the employee or their immediate supervisor through an automated request process. The request is sent directly to the DFAS Safety and Occupational Health Manager for approval or disapproval. Once approved, the COR will receive a list of assessments to schedule with the Contractor within 7 business days of receipt. Ergonomic Assessments can be scheduled either in person or virtually. The DFAS Safety and Occupational Manager will work closely with the COR, employee and supervisor to ensure coordination. Additionally, the DFAS Safety and Occupational Manager will support the COR assisting in monitoring or administrating the contract, ensuring the Contractors performance meets the requirements outlined within the contract’s scope.

2.1 Only the Contracting Officer has the authority to make changes to the terms and conditions of a contract. No other individual, including the COR, other Government personnel or representative, is authorized to make contractual changes on behalf of the Contracting Officer. Any changes or            modifications requested by the Contractor must be directed to the Contracting Officer for review and official approval.         

3 Initial Ergonomic Assessme