General Summary of Supplies Required.

The United States Government (USG) invites interested vendors to submit quotations for the procurement of two (2) electric vehicles (EVs) to support motor pool operations in Cape Town, South Africa. This procurement will be conducted as a competitive acquisition in accordance with applicable regulations, and all vendors are encouraged to participate.

1. Scope of Procurement. The USG seeks to acquire electric vehicles that meet specific technical, performance, and operational requirements outlined in the attached documents. Vendors must ensure their submissions align with these specifications and evaluation factors to be considered responsive.

 2. Key Requirements:

• Vehicle Type: Sedan
• Technical Features: Minimum range of 400 km per charge, compatibility with 60kW DC rapid charging stations, and FWD, RWD or AWD drivetrain.
• Design and Comfort: Accommodates at least five passengers, includes adjustable seating, infotainment systems, and dual-zone climate control.
• Environmental Standards: Energy-efficient vehicles that comply with host country emissions standards.
• Warranty and Service: Minimum 5-year or 100,000 km vehicle warranty, and assurance of maintenance support.

3. Contract Details.The purpose of this request for proposal is to award a purchase order to the qualified vendor who provides a proposal that credibly addresses the requirements identified in the specifications list attached and is the lowest priced of all technically acceptable offers. The Government may award the contract based on the initial offer without discussion.  All quotes must include full description of product, and all delivery costs as attached and ETA for delivery from date of receiving an order.

4. Interested Vendors. All those interested should submit their quotes via email to the Procurement Staff at the U.S. Consulate General in Cape Town to capetown_quotation@state.gov . Only qualified vendors from who we’ve received proposals on or before the RESPOND BY DATE* will be considered.

5. Payment terms. The U.S. Consulate will make no provision for fluctuations in price or exchange rates after the order has been placed.  If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price. Payment will be made via EFT into the company’s bank account, within 30 days of delivery of goods/services and receipt of proper Invoice, not before.  By submitting a Quotation, vendors are agreeing to waive any of their own company’s payment terms that contradict with those of the U.S. Government.
*Note: No advanced/deposit payments permitted.

6. Vendor Registration. All contractors must be registered in the U.S Government’s System for Award Management (SAM) Database at time of proposal submission pursuant to the U.S Federal Acquisition regulation (FAR) provision 52.204-7. Prospective offerors are highly encouraged to register and/or update any lapse in registration at SAM.gov immediately, if interested in submitting an offer to this solicitation. Any offeror not registered at time of proposal submission is subject to immediate disqualification. Vendors are encouraged to start the process by watching the Entity Registration Guide videos in the Knowledge Base on the SAM.gov website in order to familiarize themselves with the process and the required documentation prior to starting the registration process, as this will help prevent confusion which might result in common mistakes that delay the registration process.

SAM Registration Website:  https://www.SAM.Gov    

Registration Quick Guide: https://www.fsd.gov/sys_attachment.do?sys_id=99a2fa061b0bcd500ca4a97ae54bcb12 

SAM.gov Knowledge Base: https://www.fsd.gov/gsafsd_sp?d=gsa_kb_view2&kb_id=f66d8e6cdb76d4100d73f81d0f9619c6

*Note: Procurement Staff will send a confirmation of your request within 4 business days of receipt. If you do not receive a confirmation, you must assume your request was not received, and are encouraged to send the message again, and follow-up with a call to the Procurement Staff (on/before the deadline) to ensure your request is received.