Statement of Requirements

GENERAL INFORMATION

Scope of Work:  The mattresses will be used in Inpatient Medical/Surgical units throughout the hospital. These mattresses will provide safety for veterans by reducing pressure injury development, reducing falls, providing a home like environment while offering patient independence and assistance, and contribute to the safety of the staff members caring for veterans while offering ease of cleaning and durable surfaces to prevent infection risks.

The following requirements must be met:

1. Solid frame (no springs)
2. Mattress surface that redistributes pressure to prevent pressure injuries and shear/friction.
3. Ability for the mattress surface to add blower to change to a low air loss mattress or accommodate a low air loss mattress to reduce HAPIs
4. Education provided for staff on mattress, operation, and safety measure upon delivery.
5. Education provided for housekeeping staff on mattress safety measure and cleaning provided upon delivery.
6. Education provided for BioMed Technicians on mattress, and maintenance upon delivery.
7. Must be able to deliver mattresses in 60 days.
8. Microclimate surface to reduce heat on demand with integrated pump and moisture to reduce MASD- moisture associated skin damage.
9. Customized, non-powered pressure redistribution to reduce sacral pressure.
10. Width: 35.5” (90.2 cm)
11. Length, fully extended: 86” (218.0 cm)
12. Length, fully retracted: 75” (191.0 cm)
13. Patient weight limit: 500 lbs.
14. Cleanability/Infection Control to Virex IV standards
15. Welded seams and fluid-resistant zippers help prevent fluid, virus, bacteria, and odor from penetrating the surface.

2.0    Background:  We have a preexisting contract with Hillrom for the frames and mattresses. New frames/mattresses will be needed to accommodate bariatric and standard mattresses with the above requirements. Contract number is 589-C43203. 

CONTRACTOR REQUIREMENTS

3.0       Responsibilities:

The Contractor will provide beds on the specified date agreed upon. Contractor will assemble and set up beds. Contractor will provide training and demonstrate the functions and capabilities of the bed to staff. Contractor will explain the warranty and warranty procedures to the Truman Bio Medical team.

Project Tasks:

CONTRACTOR will provide the necessary configuration documentation, guidance, and installation assistance as required to meet the Truman VA objectives.

CONTRACTOR will perform the following tasks to implement the solution described in this SOW. Tasks will be completed during normal business hours between 8:00 a.m. and 4:30 p.m. local time, Monday through Friday, excluding Government-observed holidays, unless otherwise negotiated and noted in this SOW. The delivery of beds will be agreed upon and notice of delivery should be sent Five Business days before the beds are delivered.

INSTALLATION TEST AND ACCEPTANCE: Skin and Wound nurse will approve the mattress selection upon purchase and deliver.

Truman VAMC RESPONSIBILITIES:

Truman VAMC understands that all services performed by CONTRACTOR will be based on the following assumptions and Truman VAMC responsibilities:

•Designate a single point of contact to whom all CONTRACTOR communications may be addressed and who has the authority to act on all aspects of the services throughout the duration of the project; such contact shall be available during normal hours of business (Monday through Friday, 8:00am to 4:30pm local time, excluding holidays)

•Supply access information and credentials to the engineer(s) for all existing equipment that needs to be configured or may need to be modified

•Specify physical and logical network topology for Truman VAMC existing network infrastructure and identify connectivity requirements for other network-attached devices (system implementation without physical and logical network topology confirmation will require Truman VAMC authorization and responsibility acceptance)

•Arrange for network access to terminate the equipment

•Disposal services to remove boxes and packing materials

•Provide usernames and passwords to network equipment

•Designate and provide scheduled access to Information Assurance personnel for required IA processes

•Set up EE device and equipment tracking<